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VOLUNTEERING AND UNPAID WORK PLACEMENTS AMONG CHILDREN AND YOUNG PEOPLE IN NSW

			COMMITTEE ON CHILDREN AND YOUNG PEOPLE

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Mon 18 Jan 2016					Recipient: SOA.612FLaa1
REF:ACDHAIQ1					Y/R: Flinders 2016/2017

Mon, Jan 18, 2016 at 2:52 PM
Subject:Tks Natalie for notice mtg in Feb - what dates are Tennis, Bocce, and 
        other sports starting and finishing during year ?

Natalie - thk you for this detailed response explaining the 1st mtg date is
in Tue 16 Feb 2016

I have not received the Minutes of the mtg in Dec as I still cannot access 
trustee.THD@gamil.com hence do not know the 1st mtg was in Feb

Could the minutes be forwarded to me at this email address as well as at 
trustee.THD@gmail.com ?

May I suggest in future that we do hold a meet in Jan to plan for the following
12 months as there are no sports involved

My management training taught me that Christmas and the New Year was the
best time to plan for the next year

As I have endeavoured explained in my emails to John, the Government has 
established a number of long term plans including:

1 National Disability Insurance Scheme [NDIS] 2011-

2 National Digital Economy Strategy [NDES] 2007-, 
  (this On-line web-link was removed when checked on Thu 21 Jan 2016 so 
  please Google NDES as only the 9 recipients and the ISP Network Solutions 
  knew about this email)

3 National e-Health Strategy 2008-

4 2009 Local Government Community Engagement Strategy [CES] Vision 2020

5 The changing face of Volunteering (2006 $ 24.09/hr 2015 Value? 2020 Value?)

Hence if we are to attract sponsorship and new members I suggest we need to 
ensure that the SOA web-site is up-to-date with the dates and times the 2016/17 
sports start and finish throughout the years

However, as Mary informed us on 01 Dec 2015, we can no longer update the SOMS 
website we do have to consider alternatives for "good Governance"

>Adding data to SOMS was cancelled at the beginning of the year so no training 
>or competition data has been entered since access was denied. 
>
>Only SOA staff can update SOMS. Regions can read only.
> 
>Regards
>Mary

Past experiences have shown that centralised systems like the SOA web-site 
will not be able to cope with updating 80 regional sites in a timely fashion

This is one of the reasons why RUBAC was researched 1984-1987 to automatically
update distributed electronic information in a similar fashion to "Lotus Notes"  
in the 1990s before IBM purchased it in 1999

I appreciate your committee may be the same for the last 20 years but times are
changing very quickly due to Federal and NSW Government Initiatives including 
those mentioned above

I look forward to working with the Committee to assist our members to understand 
the issues but not to give any advice

Yours sincerely

Stephen GOULD
Trustee
TH DUFFY Special Disability Trust

E: trustee.THD@gmail.com
M:{61}(0)416-009-468

date:	Sun, Jan 17, 2016 at 5:06 PM

Subject:RE: John - not providing advice but providing information for planning eg Autism explosion
From:	Kev & Nat Johnston
To: Stephen Gould & John Dermody   cc Committee

2 pages 923 wds

Stephen,
 
As per my previous emails, there is not a meeting held in January for the Finders committee.
The next meeting is scheduled for February as there is never very much happening over Dec/Jan 
to warrant us getting together. It is, as always, the third Tuesday in the month, which makes 
it the 16th February.
 
At this meeting we have scheduled to look at your proposals & ideas. If necessary, depending 
on the outcome of the proposals, we would then extend a forum out to the members:

- should it be required and also
- within the scope of what our region/club is here for and
- relevant to our members.

I am however always happy for input from the members at any time and they are always welcome 
to come to a meeting of their own request, should they wish to discuss a matter.
 
Further to this, please see the table below that outlines the current committee members and 
their contact details. These are the members that are included on the agenda distribution list 
since the last AGM and outlined at the first meeting after the AGM. Could you please amend your 
email distribution list accordingly. SOA have been sent all of these details following the AGM 
and are yet to update the contact list on the website. This has been followed up.

In regards to starting up sub-committees and understanding just how our committee functions 
effectively, I will be holding some governance training at our next meeting also to outline 
these processes and establish clear boundaries for all to understand and agree to. I myself and 
those on our committee have been involved in committees, on all 4 sides of them, for the past 
20 years or more. In my time I have seen all number of mistakes made and good practices put into 
place and I am sure collectively we can ensure we establish a good set of practices to work by.
As the current committee comprises of many that have been involved for a while and thus I recognise 
that you may be new to the fold and how it all works, it never hurts for us all to review the 
process and outline just what works best for all, plus it will give you a chance to understand 
the good governance practices that we will utilise to ensure we are all not running around in 
circles and wasting each others time… as we all know, time is a precious commodity these days.
 
Insofar as starting up a sub-committee, please put this forward as an agenda item to be 
discussed by the committee also.

A sub-committee would need to be in line with the charter of the club and show to be a necessity 
for the function of the club/region and its members. It would also need to be agreed to by the 
committee, along with the aim, reporting mechanisms and outcome measures.
 
The NDIS is however an entity onto itself and the club/region can not be seen to be publishing 
its advice on this area as we are not in roles to be doing so. SOA itself have not completely 
solidified its engagement with the NDIS nor have they outlined the Club’s/Regions roles within 
the process. We are not in a position to be outlining and making decisions on these areas when 
the National body itself is not fully clear on the process either. After speaking with several 
people involved in the actual development and rollout of the NDIS, their personal suggestions 
were for SOA to take a back seat and see how the NDIS pans out in the first 12 months before 
establishing a place in the scheme. I myself tend to agree, as there is so much uncertainty as 
to how it will actually work. Why put all of the volunteers, families and athletes under undue 
changes and potential stress only to find out that it doesn’t really work anyway and will need 
to change the systems and processes all again… ?? SOA had already been through enough change 
and disruption over the past 24 months that another set of disruptions could be the point at 
which many jump ship. The wait and see approach has much merit to ensuring things can be done 
properly the first time….something that SOA does not have a good track record of at present.
 
I have attached the Club Handbook that SOA distributed that is currently being reviewed, as you 
are aware from the workshop there will be more detail added, but it will give you a good overview 
of everything. I have also attached a copy of the SOA constitution for you to take a look at so 
you can gain a greater understanding of how the structure of SOA works. Further to this you can 
read the SO International rules that govern all countries and sports should you like a bit of 
light reading. It can be found on the SOI webpage www.specialolympics.org
 
Can you take a look at your proposals and outline how you think they will assist with the charter 
of the club/region and better the experience of its members along with minimising/maintaining the 
workload of the committee. This will then give the committee some sort of ideas as to how you 
actually see it working to everyone’s benefit.
 
Should you require any further clarification on the above, please do not hesitate to let me know.

Could you also acknowledge receipt of my previous emails I have sent over December and January.
 
Regards,
Natalie Johnston
Chairperson
SO Flinders
> 
> From: Stephen Gould  
> Sent: Tuesday, 12 January 2016 3:55 PM
> Subject: SOA - On-line Position Descriptions to assist Succession Planning
> and Sponsorship
> 
> This email and report has been placed On-line here
>  
> 
> Tue 12 Jan 2016                  Recipient: 61S2Fla1
> REF:ACEHACN1                     Y/R:SO 2Fl Mtg 19 Jan 2016
> 
> Natalie JOHNSTON                 E: SOA.61S2Fla1@gmail.com
> Chairperson                      F:{61}(2)
> Region: Flinders                 M:{61}(0)4xxx-xxx-xxx                        
> SPECIAL OLYMPICS AUSTRALIA       P:{61}(2)
> B: PO Box 14  RIVERWOOD   2210                     
> 
> Dear Natalie                    cc    SO Flinders Committee
>                                       Special Olympics Australia [SOA]
> 
>      ON-LINE SOA JOB DESCRIPTIONS TO ASSIST WITH SUCCESSION PLANING
> 
> Further to our discussions on the benefits of On-line Information please
> find this link to SOA On-line Position Descriptions
> for the Committee’s consideration and comparison with the On-line PDF Files
> 
A	Position Descriptions have same Structure
B	Assist with Succession Planning
C	SOA Volunteer Program Coordinator [VPC]

A	POSITION DESCRIPTIONS HAVE SAME STRUCTURE

These Positions Descriptions have the same structure (This was a key aspects of work
carried out by Members of the "Organisation for the Advancement of Structured Information 
Standards [OASIS]" eg Presentation "XML in the Government Tender Process")

A	Position Overview  eg Vice-Chair
B	Position Description eg Secretary
C	Key Responsibilities eg Treasurer
D	Competencies, Skills, Experience, and Education eg Vice-Chair
E	Performance Tasks and Key Performance Indicators [KPI] eg Secretary
F	Key Relationships & Interactions eg Treasurer
G	SOA Vision & Athlete's Oath - same for all Volunteer positions

B	ASSIST WITH SUCCESSION PLANNING

There are many benefits on On-line Position Descriptions including:

a	At the meeting Sat 31 Oct 2015 many of the delegates raised the issue of effective
	Succession Planning which is where On-line Position Descriptions enables Volunteer 
	Members to review the Positions requirements and the eCredits rewards options that 
	can assist the SOA Volunteer Program Coordinator    

b	8  web-pages sponsor pages with 6 sponsors per page to increase the revenue
	for the Clubs

 	ie 8 descriptions with 7 elements each with 6 sponsors = 336 local sponsor pages

c	it is far simpler to review On-line Job descriptions than download PDF files

d	it creates local web-maintenance work for each community

C	SOA VOLUNTEER PROGRAM COORDINATOR [VPC]

Here is a link to the "SOA Volunteer Program Coordinator [VPC]" job description which 
may help the Volunteers to work with the VPC to a reach the objectives for each Club

PRIMARY RESPONSIBILITIES

>g	Support ongoing initiatives to develop volunteer management structures, processes 
>	and systems as identified by national best practice standards 
>
>h	Assist with volunteer reward and recognition initiatives 
>
>i	Identify and organise on-going training and development opportunities for volunteers 

NEXT STEPS

Unfortunately I have not been able to access the account trustee.thd@gmail.com again as
per the attached possible because I review my emails from different systems

So my apologies for not acknowledging any of the feedback received to the last email
Fri 08 Jan 2016

I look forward to discussing these On-line issues further on Tue 19 Dec 2016

All feedback appreciated to the trustee.THD@gmail.com email address please

Tk u

Rgds


Stephen GOULD
Committee Member
SO Flinders     SOMS:134992
15:37 T 2016/01/12		612089

E: trustee.thd@gmail.com
M:{61}(0)416-009-468




This is an example of how all Committee Information like Agendas, Minutes and Reports 
can be "On-line" with the RUBAC TM Electronic Committee Information Management [ECIM] 
Process and provide Committee Metrics including Participation and Contribution eCredits



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